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Eralis Project for Consulting Firms, Based on SAP Business One
Eralis Project is currently only available in North America, through select partners.
As a Consulting firm, you handle a variety of engagement types, depending on the needs of your client. You might have some large, fixed price projects. Others could be ongoing engagements, either on a time and materials or retainer basis. Eralis Project, based on SAP Business One, offers the flexibility to manage all engagement types in a single, intuitive system – from your most basic support project, to your largest project with a detailed work breakdown structure.
Managing the day-to-day work on those engagements is easier than ever before, with easy-to-use scheduling tools and real-time reporting that gives you a snapshot of your performance. Track your progress on individual activities for more detailed projects, or assess the volume of ongoing support work being performed for a given client under retainer.
Understand Where Time is Being Spent
To deliver projects on time and optimize profitability, you need to know exactly how much time is being spent on a project. Eralis Project, based on SAP Business One, integrates time tracking and project management into a single solution, so your team can easily allocate their time against the appropriate project. View real-time progress on individual stages and activities, so you always know the status of your projects. Employee key performance indicators allow you to easily see how your team is performing on a week-by-week basis. With a company-wide resource view, you can distribute work across your team more effectively, avoiding burnout and making the most of your resource expertise.
Optimize Resource Utilization
With your project and billing information in one system, you can clearly see where all your engagements fall in the schedule and where you have capacity to take on new projects. Resource optimization is now an achievable goal, with capacity planning that allows you to evaluate and adjust the workload of individual employees.
Streamline Project Management from Start to Finish
For more complex engagements, you need the ability to track your progress in real-time, to ensure you meet your deliverables. With your entire project team working inside the same system to track time and progress on particular tasks, you have the latest updates at your fingertips. Time and expenses entered by every member of your team are tagged directly to a project or specific project activity, giving you real-time access to your labor and budget status. Visual tools make it easy to see your progress on individual project stages, so you know just how far along you are in comparison to where you should be.
This level of visibility allows you to identify potential timeline and budget overruns early on, before they occur, so you can adapt as necessary and get back on track. If scheduling adjustments are required, you can avoid conflicts with a complete view of your resource commitments across all ongoing projects.
Create Accurate Estimates Quickly
If you use a standardized methodology for your engagements, you need the ability to quickly turn around a plan that includes an accurate budget and timeline, whether it be at the proposal or initial stages of the engagement. Starting this from scratch every time isn’t efficient, or even realistic. With Eralis Project, based on SAP Business One, you can use similar projects that are already configured as a template, to quickly setup your work breakdown structure and assign budgets and resources. From there, it’s simply a matter of adjusting for the specific requirements of the project at hand.
The flexible multi-level work breakdown structure allows you to create flat or detailed project plans, based on the complexity of your projects. With detailed activities and resource assignment, you have access to more accurate resource planning that shows the requirements of individual employees at various phases of the project.
Easy access to actual and estimated cost comparisons on your past projects, allows you to identify stages of the project that require additional budget for labor or materials. The end result is more accurate project plans, turned out in a fraction of the time it used to take before using Eralis Project, based on SAP Business One.
Get Visibility into Costs and Maximize Profitability
Whether you’re performing work on a time and materials basis, fixed price or retainer, you need to understand the costs associated with the engagement. Eralis Project, based on SAP Business One, gives you a centralized location to track and process all project costs, including time, expenses,charges, and disbursements, thus increasing the accuracy of costing and resulting profitability.
All time and expenses entered by employees or third party contractors are tracked directly against a project or sub-activity, so you know the exact cost of that engagement.
For retainer-based engagements, you can easily analyze activity trends and related labor costs, which can form the basis for revised pricing moving forward.
On fixed price projects, you can track the actual spend against your budgeted amount at various phases to identify where your estimates need to be refined.
The system is designed to give you deeper insight into your costs on a per engagement basis, so you can make the required adjustments to improve profitability. Track your actual spend against your budgeted amount in real-time, so you’re never caught off guard by overages. Detailed project reporting allows you to analyze your financial performance at any point in time, so you can make the required adjustments to optimize your profitability.
Bill More Efficiently
Billing for engagements is typically time consuming and relies on efficient communication between practice managers and the finance department. As a financial controller, it can be difficult to collect draft billing details from project managers. As a project manager, it can be time-consuming to identify billable time and expenses, or to accurately determine progress for billing or revenue recognition purposes. Add to this the effort required to review the accuracy of potentially billable time and note any necessary mark-ups (or mark-downs) to align with contracted budgets. Monthly billing can become a real hassle, and communicating these details between project managers and the accounting department can quickly become unwieldy.
You need a simple, efficient process for identifying the applicable project costs to be billed to the client according to the terms of your contract. Eralis Project, based on SAP Business One, allows you to configure the billing settings for individual phases and tasks in your project, making it easy to manage as the work gets underway. Draft billing is completed by Project Managers in a fraction of the time it used to take, with bulk processing of multiple transactions. These draft billing instructions are automatically available to Accounting for invoicing with a few simple clicks, dramatically reducing the time required to get accurate invoices out the door and in the hands of your customer.
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